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Community Recycling Grant Program
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Community Recycling Grant Program
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Grant Handbook & Application
Downloads
Grant Application Cover Sheet (pdf)
Grant Application Budget Detail (pdf)
Introduction
The Lucas County Board of Commissioners, acting in their capacity as the Board of Directors for the Lucas County Solid Waste Management District ("District") are authorized under the approved Solid Waste Management Plan ("Plan") to make grants to communities located within the incorporated and unincorporated territory of the District. The purpose of these grants shall be to implement new and support existing waste reduction, recycling and yard waste programs ("recycling program") that assist the District in meeting the goals and objectives of the State of Ohio’s Solid Waste Management Plan and the District’s approved Plan.
This handbook addresses all Community Grant application requirements. However, the District Director reserves the right to modify these requirements as circumstances warrant.
Eligibility
To be eligible for the District’s Community Grant funding, applicants shall meet the following criteria:
- Be a community that approved the District’s
Solid Waste Management Plan within the timetable of November
22, 2004 to February 22, 2005 set by Ohio Environmental Protection
Agency.
- Be community located within the boundaries of the District.
- Be a community that has a recycling and litter prevention program or will start a recycling and litter prevention program within the year of the grant application. If the program is for multiple years, the applicant must state the time period being requested for funding. Funding will be provided on annual basis, but the applicant will not have to complete a grant application for each year, if requesting funding for and committing to multiple years.
- Be a community that has submitted an application which conforms to the purpose of the Community Grant Program as outlined in this grant packet.
Definitions
Authorized Official – the local person, designated by the legislative body approving the submission of the grant, responsible for the administration of the grant and to sign all reports/documents to be filed with the District.
Legislative Body – the elected officials who preside over the city, village or township and having the authority under the local Charter and Ohio Revised Code to expend and receive funds for programs and services operated within their local jurisdiction.
Grant Agreement – the signed agreement
between the grantee and the District, through which the grantee agrees to
expend grant and matching funds for specified purposes. Agreements
signed between the District and communities for the purpose of the
implementing the Plan will supersede this agreement. However, such
communities shall be required to submit the grant application, abide by
the grant guidelines, procedures and meet the eligibility criteria.
Grant Funds – money awarded by the District to the grantee for expenditure in accordance with the Grant Agreement.
Matching Funds – cash commitments made by the grantee for the expenditure during the grant period, on approved grant activities in accordance with the Grant Agreement.
Program Manager – the person who implements the grant activities as directed by the Authorized Official (may be the same person) and who serves as the District’s primary contact for grant-related consultation(s).
Funding Process
The District shall distribute funding up to the base allocation for allowable requests, depending upon grant review recommendations. Funds will be distributed based upon five factors:
- estimated number of households (single family – one to four units) served by Grant Activities,
- the completeness and content of the grant application,
- the amount of funds requested,
- the amount of grant funds available, and
- the applicant’s history in working with the
District, their history with program implementation and the impact of
the application on the District’s Plan.
The District reserves the right to reduce or eliminate budget line items that are not satisfactorily justified.
Base Allocation Amounts
Base allocation amounts are based on the applicant’s estimated number of single-family households. Each applicant will be required to submit their estimated population on their application form and provide the source of their information. Minimum grant award amount of $1,000.00 and up to the following amounts for each population category:
- Communities with households > = 1 – 3,000: up to $15,000.00.
- Communities with households > = 3001 – 20,000: up to $35,000.00.
- Communities with households >= 20,001 – 150,000: up to $210,000.00.
This category is eligible for the highest amount of grant funds
due to the greatest potential impact on the District’s Plan.
Match funds are not included in base allocation amounts.
Joint Applications
Communities are strongly encouraged to submit joint applications. Communities working together to consolidate services will be strongly encouraged and receive the highest ranking from the District. In addition, the District may provide grants funds that are equal to or greater than the combined allowance under the Base Allocation format. This will be reviewed on a case-by-case basis and funding shall be based on the strength of the program, community impact and impact on the District’s Plan.
Cash Match
There is no cash match requirement. However, communities that already provide funding for an existing program or are submitting a grant for a new program will be required to show other funding sources and amounts required to support the activity. Applicants should detail other funding sources in the Project Narrative and describe the method used to value non-cash match amounts presented in the Budget Details.
Other Requirements
Each applicant shall be required to submit the following:
Ordinance or Resolution
Each applicant shall submit a copy of the ordinance or resolution authorizing the submission of the grant application and encumbering the funds necessary for the activity to be implemented during the grant period.
Application Cover Sheet
Each
applicant shall fully complete all relevant sections of the Application
Cover Sheet and Budget Details for the activity(ies) being requested for
funding. These forms are provided in the attached appendices. Budget
entries shall be in whole dollar amounts on the Budget Detail forms.
Additionally, you may use the District’s web page to access these forms at
http://co.lucas.oh.us/lcswmd/commgrant.asp.
Applications may be submitted electronically to jwalters@co.lucas.oh.us
, Subject Line: "Grant."
Application Deadline and Review Process
Deadlines
Applications may be submitted by email to jwalters@co.lucas.oh.us, Subject
Line: "Grant" or by mail to the District office located at 2901 Key St.,
Maumee, Ohio 43537. Applications must be received no later than 4:00
p.m. on the last Friday in June
at the District office. The District reserves the right to reject any application that does not meet the aforementioned deadline.
Review Process
The District shall mail notices of
approval/disapproval no later than the last Friday of
January of the
following
year. If your application is disapproved, you will be given thirty (30) days to correct any deficiency and resubmit. Applicants rejected a second time will not be eligible for funding until the next grant year. The District staff shall review each application and submit their recommendations to the Director. The Director will then make a recommendation for award to the Board of County Commissioners acting in their capacity as the Board of Directors ("Board") for the District.
Notification of Award
Upon approval by the Board, a contract shall be mailed to the successful applicant for approval and execution.
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